The Dartmouth Volleyball Club (DVC) is currently seeking a volunteer Director of Finance to provide support and oversight to the financial affairs of the Club. If you are interested or would like more information, please contact:  Ms. Donna Gillespie at donnagillespie7@gmail.com.

Further information about the DVC can be found at www.dartmouthvolleyballclub.com

Activities of the volunteer Director of Finance include:

 JOB TITLE: Director of Finance

 

OBJECTIVE:

To ensure that a financial management and reporting system is in place and operable so the club Board of Directors has an accurate understanding of the financial status of the club at all times.

 

RESPONSIBILITIES:

● Prepare budget, in consultation with the Board of Directors to reflect income and expenditure

of the club for presentation at the first meeting of the year.

● Ensure the club does not exceed authority ceilings for financial expenditure

● Attend to general banking activities.

● Maintain accurate records of income and expenditure.

● Report to the Board of Directors on a monthly basis.

● Present all accounts for payment for approval.

● Collect registrations fees from members.

● Make details of all accounts available to the Board of Directors

● Organise collection of funds from various events for banking.

● Ensure all taxation commitments are met by the club.

● Ensure the club finances are appropriately audited.

● Prepare annual financial accounts for auditing and provide the auditor with necessary

information.

● Report activities of the portfolio to the membership at the AGM.

● Be one of several signatories – two on each club cheque.

● Monitor sponsorship funds.

● Attend monthly Board of Directors meetings.

● Liaise with Volleyball Nova Scotia regarding financial payment system.

● Attend VNS financial training session as required.

 

RELATIONSHIPS:

● Reports to the President and Board of Directors.

● Liaise with all members of the Club with financial responsibility.

● Liaise with external creditors and debtors.

 

ACCOUNTABILITY:

● The Director of Finance is accountable to the President and Board of Directors

● The Director of Finance shall seek ratification from the Board of Directors of a club budget,

including debt reduction and there after shall have the authority to act within the limits of the

budget and strategy approved.

● The Director of Finance shall provide a monthly report to the Board of Directors of all financial transactions.

 

TIME:

The estimated time commitment required as the Director of Finance is up to 8 hours per week at

the beginning of the season (December / January) and 2-3 hours per week during the season (January – May); then about 1-2 hours off season months.

 

ESSENTIAL SKILLS:

● Enthusiastic and well organised.

● Ability to keep sound records.

● Ability to allocate regular time periods to maintain the records.

● Diligent with receipts and money.

● Ability to work in a logical and orderly manner.

● Willing to learn new skills if necessary.

● Dedicated club person.

● Honest and trustworthy.

 

DESIRABLE SKILLS:

● Financial accounting experience.

● Negotiating skills.

● Computer skills.